A modern data backup system is one of a computer's or server's most important security elements, whether it is related to your work or your free time. Every single application or operating system can be reinstalled many times, but when data is lost, recovering and recreating the original data can be immensely stressful, frustrating, or just plain impossible without a properly configured backup system. Data is a company's most valuable asset, and its loss can often be disastrous.
Therefore, Salesforce data backup offers many different benefits, including:
- Improved employee productivity– no need to rewrite reports recalculate spreadsheets, etc., as data is not permanently lost;
- Protection against ransomware. A proper backup against this threat is crucial;
- Longer history and archives– data backup makes it much easier to create corporate archives, which are essential for some forms of compliance;
- Less stress overall– backups mean you are much safer from any negative event or natural disaster, making your business much more resilient and stable;
- No data loss– any unfortunate event or natural disaster could result in data loss, which is a reputational and financial blow. The main goal of backup systems is to prevent this from happening in the first place;
- Easier Auditor Satisfaction– While laws vary greatly depending on the jurisdiction, having all your financial and other records secure and always available is typically very important.
The types of data you should almost certainly back up include:
- Any Document: Word files, spreadsheets, and other documents are typical examples of things you need to back up. If you're working on someone else's computer, it's always helpful to have a flash drive ready for use. This way, you can copy it and email the document to your inbox or upload it to a cloud service and have it online.
- Application and operating system data. All valuable entries he makes throughout the day should be protected and have a copy. These entries include your emails, calendar entries, browsing history, contacts, social media, and, often overlooked, application and operating system settings.
The idea of a backup seems relatively easy at first. However, figuring out the best way to implement it can be challenging – and the best type of backup to use. Three main types of backups are used the most in the industry:
- Incremental backup– Salesforce backup and restore a copy of the data that has changed since the last backup; this backup is relatively fast and isn't too storage heavy, but it creates many different backup versions, which could be problematic to piece together when needed.
- Differential backup– a somewhat similar principle to an incremental backup, backup salesforce generates a copy of every file that has changed since the last backup was performed; the only difference is that differential only copies everything after a full backup, while incremental detect changes after backups of any type.
- Full backup– the most simplistic of the three, generates a copy of all your data; it creates huge backup batches and takes a long time to run, so it's not uncommon for it to be used in conjunction with other backup types.