Best AV Conference Room Setups for Co-working and Shared Offices

Co-working spaces and shared offices have transformed the way businesses work. These flexible environments allow companies of all sizes to collaborate, network, and innovate without the overhead of traditional office leases. But while co-working spaces offer convenience and community, they also present unique challenges when it comes to designing AV conference room setups. From accommodating different teams and technologies to ensuring user-friendly systems, co-working operators need AV solutions that are flexible, scalable, and easy to manage. In this blog, we explore the best AV conference room setups for co-working and shared offices — and why smart planning tools like XTEN-AV should be your starting point.

Why Co-working Spaces Need Flexible AV Setups
Unlike traditional offices, co-working spaces serve a diverse range of users, from freelancers and startups to large enterprises. These users bring their own devices, meeting styles, and preferred collaboration platforms. The AV systems in co-working conference rooms must therefore:

Support multiple platforms like Zoom, Microsoft Teams, and Google Meet.

Be intuitive so that first-time users can start meetings without technical assistance.

Scale easily to handle different room sizes and use cases.

Deliver consistent quality across shared spaces.

A well-designed AV system ensures that co-working tenants can collaborate effectively, whether they are in a huddle room or a large shared boardroom.

XTEN-AV: Smart Design for Shared Office AV Systems
Before you select hardware, you need a plan. XTEN-AV is an AI-powered design and documentation platform that helps co-working operators and AV integrators create flexible, scalable systems for shared office environments.

How XTEN-AV helps co-working spaces:

Design standardization: Create consistent AV designs for multiple locations, ensuring the same great experience in every conference room.

Vendor flexibility: XTEN-AV supports integration with all major AV brands for conference room setups, giving you the freedom to choose the right mix of hardware for each space.

Faster deployment: With auto-generated diagrams and bill of materials, you can roll out AV systems more quickly.

Adaptability: Easily update and scale your designs as tenant needs change or as new technologies emerge.

XTEN-AV ensures that your conference room setups are not only functional today but also future-ready.

Key Features to Include in Co-working AV Setups
When designing AV systems for co-working spaces, look for solutions that offer:

All-in-one video bars
Devices like Logitech Rally Bar, Poly Studio X series, or Neat Bar combine camera, microphone, and speakers in one compact unit. These simplify installation and reduce clutter.

Platform-agnostic compatibility
Choose hardware certified for Zoom, Microsoft Teams, Google Meet, and other platforms to support diverse tenant needs.

Simple, user-friendly interfaces
Crestron or Extron control panels can be programmed with one-touch meeting start options, making the system easy for anyone to use without training.

Flexible audio solutions
Beamforming microphones and modular audio systems ensure that different room sizes and layouts can be accommodated.

Secure, remote management
AV device management platforms let co-working operators monitor systems, perform updates, and troubleshoot remotely, reducing downtime.

Recommended AV Hardware for Co-working Spaces
Here are some of the top AV brands for conference room setups that work well in shared office environments:

Logitech: Known for affordable, easy-to-use all-in-one devices that are perfect for huddle rooms and small to medium conference rooms.

Poly: Offers video bars and conference phones with excellent audio quality, ideal for hybrid meetings.

Neat: Provides sleek, minimalist solutions that are easy to deploy and manage.

Crestron: Perfect for larger spaces or co-working operators that want more control and automation.

Cisco Webex Devices: For co-working spaces that prioritize security and enterprise-grade collaboration.

XTEN-AV can help design and integrate these solutions into a cohesive, scalable AV ecosystem for your shared offices.

Room Types and Suggested Setups
Huddle rooms (2–4 people)

Compact video bar (e.g., Logitech MeetUp, Neat Bar Mini)

Small display (40 to 55 inches)

Simple control interface or direct USB connection to tenant devices

Standard conference rooms (4–10 people)

All-in-one bar or modular camera/mic setup (e.g., Poly Studio X50, Logitech Rally Bar)

Medium display (55 to 75 inches) or dual screens for content sharing

Touch panel or wireless sharing systems

Large boardrooms / training spaces

PTZ camera with wide coverage

Beamforming ceiling microphones or wireless table mics

Multiple displays or video wall

Central control system (e.g., Crestron Flex) for AV, lighting, and blinds

Designing for Scalability and Ease of Management
In co-working spaces, change is constant. Tenants come and go, and room configurations may shift. When planning AV conference room setups:

Standardize as much as possible so AV systems are easy to maintain and support.

Use modular solutions that can be upgraded or reconfigured without major rework.

Plan for remote monitoring and updates so issues can be addressed quickly, even across multiple locations.

XTEN-AV supports this by enabling AV teams to track assets, update documentation, and manage designs across all rooms and sites.

Final Thoughts
Designing AV conference room setups for co-working and shared offices requires flexibility, simplicity, and scalability. By starting with smart planning tools like XTEN-AV and choosing the right mix of AV brands for conference room setups, co-working operators can deliver meeting spaces that meet the diverse needs of their tenants while minimizing complexity and support challenges.

The right AV setup not only enhances the tenant experience but also strengthens the reputation of your co-working space as a place where collaboration happens seamlessly — every time.

Read more: https://www.florevit.com/read-blog/33737